Which of the following is not a basic guideline for writing reports?

Which of the following is not a basic guideline for writing reports?

• A. Arrange information in a logical way
• B. Write clearly and legibly
• C. Use the second-person form
• D. Choose short, common words

Answer: (C)

Using the second-person form in reports is generally not a standard guideline for writing reports because reports are typically structured to present information in a neutral, objective manner. The second-person form, which directly addresses the reader using "you," can create a conversational tone that is often inappropriate for formal reporting. Reports are meant to convey facts, observations, and analyses clearly and professionally, primarily focusing on the information being reported rather than addressing the reader directly. In contrast, arranging information logically, writing clearly and legibly, and choosing short, common words are all essential guidelines for effective report writing. These practices help ensure that the report is understandable and accessible to a wide audience, facilitating clear communication of the important details and conclusions drawn from the information presented.

Using the second-person form in reports is generally not a standard guideline for writing reports because reports are typically structured to present information in a neutral, objective manner. The second-person form, which directly addresses the reader using "you," can create a conversational tone that is often inappropriate for formal reporting. Reports are meant to convey facts, observations, and analyses clearly and professionally, primarily focusing on the information being reported rather than addressing the reader directly.

In contrast, arranging information logically, writing clearly and legibly, and choosing short, common words are all essential guidelines for effective report writing. These practices help ensure that the report is understandable and accessible to a wide audience, facilitating clear communication of the important details and conclusions drawn from the information presented.